Properly Drafted Board Minutes Serve As Roadmap To The Future

03/08/2022

No one likes to take minutes at a board meeting; however, they are essential in understanding a board's past so they can navigate a successful future.

Properly drafted minutes should include the following:

• Names, titles, and affiliations of all participants
• Call to order and adjournment times
• Decisions and their rationale
• Directors who declare a conflict of interest
• Amendments to previous minutes and confirmation that the minutes have been approved
• Motions, including the mover and seconder
• Dollar amounts of contracts and expenses
• Assigned tasks or action items
• Status updates of ongoing items
• Major concerns

They should be stored in the board's committee file archive, so current and future board members can easily access them.

Read ASAE's The Ins and Outs of Taking Effective Board Meeting Minutes to learn more.